Privacy Policy

As an MP, it is important that I and my office can keep in touch with constituents about my work, take up casework on their behalf and ask for views on local issues.

As a Labour MP I also have access to other information which I or my office, or volunteers working with me, will use for campaigning purposes or for communicating with Labour Party members. In respect of that information, the Labour Party is the data controller, and you should consult their privacy policy for details of what information they hold, why, and how they use and process that information.

This privacy policy tells you:

What information we collect, use, and why
Lawful bases and data protection rights
How long we keep information
Who we share information with
How to complain
Our contact details

What information we collect, use, and why

The office of Kevin McKenna MP only collects and uses personal information for the specific purpose for which it has been obtained.

I undertake casework using personal information provided directly by or on behalf of a constituent.

When completing a form or survey sent to you by my office, you may be asked for personal information. In each case, I will ask for your explicit consent to use your information, and I will only use it for the purposes for which you provide it.

I may communicate by post, e-mail, phone or text message about my work and to give you the latest news on my campaigns and opportunities to get involved. I have a legal entitlement to the full electoral register for my constituency, which includes the full name and address of every registered elector, and I may write to you in connection with my activities as an MP.

I will only send e-mails, texts or contact you by telephone where you have provided explicit consent for me to do so. You may withdraw your consent or unsubscribe at any time from communications in any medium by contacting our Data Protection Officer or by using the unsubscribe option I provide in all communications.

I will not use personal data for any automated decision making or profiling.

Lawful bases and data protection rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. Our lawful reason are:

Public task: we have to collect or use your information to carry out a task (e.g. casework) laid down in law, which the law intends to be performed by us. All of your data protection rights may apply, except the right to erasure and the right to portability.
Consent: we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.

Your rights

You have a number of rights in relation to your personal information and the opportunity to choose how it is used.

Your right of access: you have the right to ask us for copies of your personal information. You can read more about this right here.
Your right to rectification: you have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can read more about this right here.
Your right to restriction of processing: you have the right to ask us to limit how we can use your personal information. You can read more about this right here.
Your right to withdraw consent: when we use consent as our lawful basis you have the right to withdraw your consent at any time. You can read more about this right here.

If you make a request, we must respond to you without undue delay and in any event within a week. To make a data protection request please contact us using the contact details at the bottom of this privacy policy.

How long we keep information

I will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Information relating to casework will only be retained for as long as it is necessary to resolve or otherwise complete your request, although I may retain a minimum amount of information about closed cases in the event that you contact me again for help.

If you have consented to receive information about my work, I will only retain your personal information so long as I am the MP for Sittingbourne and Sheppey, or until you ask not to be contacted further.

I will regularly review the personal information I hold to ensure that its use is necessary and proportionate.

Who we share information with

When I take up casework on your behalf, it may be necessary for me to share the details you provide with government departments, local authorities, other public bodies and data processors. I will only share as much information as is necessary to take your case forward. If you have any questions or concerns about how information you provide as part of a casework request is used, please contact my Data Protection Officer for more information.

Other than in the circumstances above, I will not share personal information with other organisations without your explicit consent.

In order to communicate with you about my work as the MP for Sittingbourne and Sheppey, it may be necessary for me to transfer personal information to countries or jurisdictions outside the EU. In each case, I will take steps to ensure that the suppliers I use comply with the General Data Protection Regulation or are subject to the Privacy Shield scheme agreed between the European Union and the United States.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the bottom of this privacy policy.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the Information Commissioner’s Office.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Our contact details

Data Protection Officer
Office of Kevin McKenna MP
House of Commons
London
SW1A 0AA

Email: [email protected]